Step By Step Procedure To Mail A Letter 

There are hundreds of situations in our day-to-day life when we need to send emails to our friends, colleagues, employees, boss, or any other person. Whether you have to thank anyone for a gift, send words of condolences at the time of adverse situation, in all such situations, you need to write a mail to deliver your message. 

The best thing about this is that sending mail is a very simple and quick-to-learn process. It is even simpler than sending emails as you don’t have to puzzle yourself into new gadgets and depend on internet access in your area. You just need to find and leave your letter there for mailing.

Even if you are new to this process and don’t practice your hands on it, there is nothing to worry about. Here in this article, we will discuss the step to step procedure for mailing. By learning this process, it is for sure that you will be able to post an email on your own. 

Let’s begin the process by focusing on each step-

Choose the envelope

When you think of writing an email, the quality of your envelope matters a lot. The envelope you choose needs to be strong and of good quality. Thus you need to focus on few factors while choosing an envelope like

  • The weight of the paper needs to match the weight of the envelope. It should not be lighter than the weight of the paper.
  • The size of the envelope should be appropriate according to the content written in it.
  • If you need to mail an envelope overseas, then envelop should be sturdy enough; otherwise, there are chances of getting damaged.

Seal properly 

After choosing the envelope, you need to insert the letter into it and seal it properly. Lick the edges of the envelope with some good quality glue, or you can seal it with tape also.

Mention the addres

This is the most important step to mention the address on the middle front of the envelope. It should include:

  • Name of the receiver
  • His/ her complete address with the city
  • Street number or house number
  • Postal code

Return address

It is good to mention your return address with your name mentioned on the envelope. This step will ease the task of post handling. Moreover, it also makes sure that the letter written by you returns to you in case it does not reach the intended recipient.

First-class stamps

When you need to mail the letter to a US address, you need to buy a first-class stamp. You can buy these stamps from any retail shop or from the post office. You can also purchase it online on USPS or from any other site. This stamp needs to be pasted on the top right corner of the letter. 

Deposit the letter into the blue mailbox

If you want to mail the letter to the US, you need to drop your mailbox into the slot and close it. The mail dropbox shows you the time when the recipient will collect your letter. The recipient can daily collect the mails. If the blue mailbox shows the time which is already passed, it means the mailman will pick up your letter the next day.

Take the letter to the post office

The next step is to find the post office nearest to you. You can leave your envelope with the clerk at the post office to mail it on your behalf. The post office clerk stamped your letter correctly and will do the mailing for it.

Put the letter in the home mailbox

If your home has a mailbox, there is no need to find and

visit the post office to mail the letter. You can simply put your letter into the mailbox without stepping outside. You need to move the mailbox flag upward; this shows the mailman that there is mail in the mailbox for collection.

At last

It is a step-by-step procedure that assists you in checking the and mailing your letter direct to the recipient without any hustle. You can check the rates on and check the price for your letter.

Jesse402 Posts

Jesse Waters is head content writer and article at God Men. He found out about his love for writing when he was struggling with cancer. His works are very sensitive and he writes with his heart.


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