How Auto Correct in Microsoft Word Can Help You With Acronyms

Microsoft Office has tools that can help you reduce typing errors when you’re working. One of these features is AutoCorrect, which is set up by default to correct common spelling and punctuation errors. When you type, errors such as incorrect capitalization and frequently misspelled words are corrected. Hundreds of pre-configured corrections are already in place for you. Type acheive as a test, and you’ll see that it automatically corrects to achieve. AutoCorrect is also in charge of automatically converting certain symbols. If you type (c) into a text, it will change to the copyright symbol automatically.

I like AutoCorrect because it allows me to use this function by adding my own entries to the AutoCorrect list. I take it a step further and use it in a “outside the box” way, in addition to correcting common spelling errors. How many times a day do you type your own name, your company’s name, your website address, or even the names of your coworkers? This is where I delegate responsibility to AutoCorrect! To accomplish this, I assigned abbreviations to certain commonly used words or phrases. I then set these up so that AutoCorrect replaces the abbreviation with the full name or phrase I specify whenever I type it. I’m not going to type my own name anymore!

While AutoCorrect is available in all Microsoft Office programs, only a few of them allow you to edit the gui. In this example, I’ll build my own Autocorrect entries in Microsoft Word. 

From the Tools menu, select AutoCorrect Options. The AutoCorrect tab should be selected when Word shows the AutoCorrect dialog box. Enter “hsaa” in the Replace box (without the quote marks). Enter HSA in uppercase in the With box. Then choose Add. To the list of entries, a new AutoCorrect entry is inserted. Click the OK button. 

At this point, “hsaa” is replaced with HSA whenever you type it, and “hsa” is replaced with “has” whenever you type it. This works because the substitution happens only when Word detects that you’ve finished the word (by pressing a space or punctuation mark), and once a replacement is created, Word doesn’t make any more.  Adding terms to the dictionary is helpful for words that you have correctly spelled but the Word does not know. What if you constantly misspell something and are fed up with trying to fix it? What if you’re constantly typing an especially long and difficult word and want to make a shortcut? You can use ms word download AutoCorrect feature to assist you.

For example, when I used to work with bacterial protein toxins, I would often use the term enertotoxin instead of enterotoxin. Although it was not difficult to correct the spelling during the spellcheck (I had added enterotoxin to my custom dictionary), I eventually adjusted the AutoCorrect settings to correct my error automatically. Click File, then Options to access the AutoCorrect options. Choose Proofing in the sidebar when the Word Options window appears. You can now choose “AutoCorrect Options” from the drop-down menu.

Jesse

Jesse288 Posts

Jesse Waters is head content writer and article at God Men. He found out about his love for writing when he was struggling with cancer. His works are very sensitive and he writes with his heart.

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